DATA PROTECTION
The Comexposium Group pays particular attention to the protection of personal data. This is an essential condition of the relationship of trust that the Comexposium Group wishes to establish with all those who entrust it with their personal data.
This Personal Data protection policy (hereinafter the "Policy") sets out the practices and conditions under which the Company COMEXPOSIUM (SAS with capital of 60,000,000 euros, registered in the Nanterre Trade and Companies Register under number 316 780 519, whose registered office is located at 17 Quai du Président Paul Doumer - 92400 Courbevoie) (hereinafter the "Company"), as data controller, uses your Personal Data.
Personal data (hereinafter "Data") is any information relating to an identified or identifiable natural person ; An "identifiable natural person" is deemed to be a natural person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity; as this term is defined by the regulations in force.
1 - What data is collected?
Depending on how you interact with the Company and the purpose of that interaction, the Company may collect the following Data:
- Data relating to your identity: this Data refers in particular to your surname, first name, email address, postal address or telephone number and your profile (visitor, exhibitor, supplier...).
- Your order details: this Data refers to all the information necessary for the satisfaction and completion of your order, in particular information relating to the bank card used (name of the cardholder, card number, expiry date, etc.), details of the order, the date of the order and exchanges with the commercial relations department. In any event, Payment Data is processed in accordance with applicable regulations and security standardss in this regard.
- Data relating to the connection and use of the Account when you aretes holder : this Data refers to all the information you need to access your personal space as well as that relating to the use of the Customer Account and in particular, your login and password, your choices and preferences, the history of events in which you have participated. In any event, the Customer Account is subject to specific general terms and conditions of use.
- Browsing data (for more information: see our cookie policy): these Data designate they concern the way in which the User browses the Site. This Data may include IP address, screen resolution, browser used, browsing time, search history, operating system used, language and pages viewed.
- Data relating to your participation in trade fairs: date of participation, stands visited, purchases made.
- Social network usage data : when you interact with social networking features, these communications are governed by the personal data protection policies of these social networks, to which we invite you to refer.
2 - How is your data collected?
2.1. Depending on how you interact with the Company, the Company may collect your Data in the ways described as follows.
2.2.The Scompany collects your Data directly from you when, in particular, you fill in a contact or registration form, you place an order or you address to the Company (for example by sending an email).
2.3. The Company indirectly collects your Data when you browse the Sites by means of cookies and tags under the conditions defined above. The Company also collects your Data via third parties including social networks when you use the account you hold with these third parties to log in or register for an event.
2.4. When you provide Data to the Company, it is your responsibility to ensure that it is accurate and complete. If so, you need to update them.
2.5. The Data presented as mandatory is necessary to manage your request and to enable us to provide you with the requested services. The compulsory or optional nature of the Data is indicated on the forms as well as the possible consequences in the event of failure to reply.
3 - Why is your data collected?
3.1. Your Data is subject to automated processing implemented by the Company for the various purposes hereinafter described both in connection with your use of the Siteand of your participation in events organised by the Company or the organisation of which has been entrusted to it.
3.2. Your Data is processed to manage the requests you make and to contact you.
- If you are a customer, on the basis of the performance of the contract entered into with the Company (general terms and conditions of pre-registration, Ticketing general terms and conditions of sale or general terms and conditions of participation), your Data is processed to manage your participation requests and orders and organise your participation and visits to the events we organise or whose organisation has been entrusted to us.
- If you are a professional prospect, the Company may send you, via any channel, its news and commercial information on the basis of its legitimate interest in promoting the events it organises.
- If you are a non-professional prospect, the Company is likely to send you, via all channels, its news and commercial information if you have consented to this.
3.3 With a view to continuously improving the events it organises, your Data is also processed by the Company to send you post-event surveys and analyse their results.
3.4. On the basis of your consent, the Company may also send you, via all channels, news and commercial information concerning events organised by other entities of the COMEXPOSIUM Group and/or the services of partners.
3.5 With your consent where required, your Data may also be processed in order to (i) analyse your preferences and habits, (ii) personalise and optimise your experience on the COMEXPOSIUM Group Sites, in particular by enabling you to access certain functionalities, as well as to develop the interactivity of the Sites, (iii) produce statistics in particular on the effectiveness of the COMEXPOSIUM Group's canvassing campaigns.
4 - Who is your data intended for?
4.1. Your Data is processed by the Company's internal teams (Human Resources Department, Communications Department, Purchasing Department, Accounting Department).
In addition, only service providers and their restrictively authorised personnel are authorised to access your Data and this, in view of the specific services entrusted to them and which they must carry out on the Company's exclusive behalf in strict compliance with obligations including security and confidentiality.
4.2. With your consent when required, your Data may be transmitted to the entities of the Group to which the Company belongs as well as to partners in particular so that they can send you information and news about the services and products they offer.
4.3. Where required by current regulations, the Company may transmit your Data to bodies and authorities legally authorised to access it (in particular judicial and administrative authorities).
5 - How is your data protected?
The Company takes all reasonable precautions to preserve the security, integrity and the confidentiality of your Data in order, in particular, to prevent it from being distorted, damaged, disclosed and accessed by unauthorised third parties.
The Company mand alsoin place internal procedures to guarantee the security of your Personal Data when it is used, transferred or stored. We also maintain the procedures in place to ensure compliance with Applicable Regulations.
These safety procedures include:
- Engagement from our service providers and subcontractors, where we use their service, in particular to make the Site and its content available to you, or to fulfil your requests orders, compliance with their contractual obligations to ensure adequate protection of the Personal Data to which they have access;
- thelimiting access to your Personal Data to employees who are subject to an obligation of confidentiality, and whose access to your Personal Data is necessary to provide you with products and services and/or justified as part of their duties;
- the storage of your Personal Data on servers offering every guarantee of security. The data is kept, in accordance with the Applicable Regulations within the periods mentioned in Article 7.
6 - What are your rights?
6.1. In accordance with the applicable regulations and under the conditions defined therein, you may at any time exercise your:
- Right of access: you may request from the Company information on the processing to which the Data concerning you are subject and a copy of the said Data.
- Right of rectification: you may request the rectification of inaccurate Data concerning you where the Data held by the Company is erroneous or incomplete.
- Right to erase (right to be forgotten) : you have the right to obtain from the Company the erasure of your Data where one of the grounds provided for in the regulations exists (uselessness of the Data, withdrawal of your consent for processing based on it, etc.).).
- Right to object : you have the right to object at any time, for reasons relating to your particular situation, to the processing of your Data including for commercial prospecting purposes.
- Right to portability of your Data: you have the right to receive Data in a structured, commonly used, readable and exploitableby machine. This right only applies where the Data is supplied to the Company by you or arises from your use of its services. This Data is processed on the basis of your consent or the performance of a contract.
- Right to limit treatment : you may ask the Company to suspend the processing of your Data where one of the grounds provided for in the regulations exists (disputing the accuracy of the data, etc.).).
Under the conditions defined by the regulations, you also have the right to define general or specific directives relating to the fate of your Data after your death. You are informed, however, that only specific instructions relating to the processing of Data implemented by the Company for the purposes defined in this Policy will be recorded by the Company subject to its specific consent.
6.2. Where your Data is processed with your consent, you may revoke it at any time. However, you are informed that any processing carried out prior to this revocation will remain valid.
6.3. You can exercise your rights by contacting the Company:.
However, if you consider that your rights have been infringed by the processing of your Data, you may lodge a complaint with the Commission Nationale de l'Informatique et des Libertés (CNIL) - 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 0.
7 - How long do we keep your data?
7.1. The Company retains your Data for no longer than is necessary for the purposes set out in this Policy. Beyond this, your Data may be archived to comply with the legal obligations to which the Company is subject or deleted.
7.2. Data enabling proof of a right or contract to be established, or retained in respect of the Company's compliance with a legal obligation, are archived in accordance with the provisions in force.
7.3. The Company takes into account the seasonal nature of the events it organises. As such, you will find below the retention periods defined according to the type of event considered.
8 - Data transfer
To host and process your Data, the Company prefers to use resources located within the European Union. If a transfer of Data to a country outside the European Union should nevertheless be envisaged, specific information to you willbe issued by the Company.
9 - Changes to the data protection policy
9.1. Any changes by the Company to this Policy will be updated on the Site.
9.2. The User is invited to consult this Policy regularly in order to take note of any updates or modifications.
9.3. If any provision of this Policy is declared invalid or contrary to regulation, it will be deemed unwritten but will not invalidate the remaining provisions of the Policy.